Skip to Content

Best Ways to Collect Rent – And Get Paid on Time

A couple examining papers and conveniently paying rent online.A solid rent collection strategy is fundamental for anyone owning rental property. Besides choosing a suitable rental rate, the management of rent payments is a critical choice for property owners.

Implementing an efficient rent collection system and preparing beforehand can motivate your tenants to pay on time. Let’s investigate the optimal approaches to collecting rent from tenants and pinpoint strategies to avoid.

Best Methods for Direct Rent Payment

  • Online. At present, there exists a multitude of methods to collect rent from tenants. Nonetheless, due to the growing appeal of online payment systems, online rent payment is now the most popular method for rental payments. Offering tenants convenience and security for online payments, this method also assures timely payment receipt for property owners. Online rent payment has become known as a solid and convenient choice for tenants and property owners.
  • Payment App. The use of apps like Venmo, Zelle, and PayPal represents a contemporary method for rent payment. Tenants and landlords alike have widely embraced these services for their ease of use and convenience. Tenants enjoy the quickness in requesting and sending money, streamlining the rent payment process to be efficient and straightforward.
  • ACH Debit. New approaches are being implemented by property managers to guarantee timely payment of rent. ACH debit is one such innovative method. Through this method, tenants can share their bank account details to enable automatic rent deductions monthly. Yet, given that this arrangement might be unsuitable for some tenants, providing a choice from two or three payment methods is key. Moreover, it’s pertinent to mention that usage fees are typically charged by each payment method, and the amounts can vary extensively. Therefore, it’s important to conduct careful research before opting for a payment method.

Payment Methods to Avoid

Encouraging tenants to stick to specific payment methods for rent is recommended. Best practice is to eschew cash payments to simplify tracking. If a dispute occurs, proving the exact amount and payment date from your tenant could be difficult. Consequently, it’s best to choose payment methods that provide a clear and easily accessible record.

Personal checks could be a poor choice as their clearance can be slow and they may bounce, causing bank fees for both the landlord and tenant. In scenarios like these, money orders and cashier’s checks are more advantageous, especially for securing security deposits. It is crucial to unambiguously state your preferred payment method and to have a method for documentation to establish a robust paper trail, thus preventing future disputes or confusion.

Situations may necessitate employing these less preferable payment methods at times, but it’s recommended to avoid them. These approaches are generally complex to log and riddled with issues. Banning these payment methods in lease agreements could serve to unequivocally state that such means of rent payment are not permitted.

Collect Through a Property Management Company

Investing in rental properties can be financially rewarding, however, rent collection can become a tiresome and prolonged process even in optimal conditions. However, for those aiming to streamline the process, enlisting the services of a rental property management company could provide the solution. A reputable property management company, with its wealth of expertise and experience, can effectively oversee the rent collection process, thus liberating you to attend to other vital facets of owning property.

Renting is made easy with Real Property Management Vesta! Online rent payment is a feature of our technology-enhanced property management offerings. Contact us online or call 478-257-7055 today to learn more about our quality services in Bonaire and nearby!

We are pledged to the letter and spirit of U.S. policy for the achievement of equal housing opportunity throughout the Nation. See Equal Housing Opportunity Statement for more information.

The Neighborly Done Right Promise

The Neighborly Done Right Promise ® delivered by Real Property Management, a proud Neighborly company

When it comes to finding the right property manager for your investment property, you want to know that they stand behind their work and get the job done right – the first time. At Real Property Management we have the expertise, technology, and systems to manage your property the right way. We work hard to optimize your return on investment while preserving your asset and giving you peace of mind. Our highly trained and skilled team works hard so you can be sure your property's management will be Done Right.

Canada excluded. Services performed by independently owned and operated franchises.

See Full Details